Menu selections are to be finalized no later than two weeks (14 days) prior to your event date. Sensible Elvis focuses on food sourced local to the region of your event and must have time to do so in order to guarantee the freshest and cleanest sources available.
DEPOSITS & GUARANTEED MINIMUM GUEST
Your cost sheet will reflect a guaranteed minimum guest count. Your non-refundable 30% deposit secures your date and our services and is based upon the guest count. Your minimum guest count is not eligible for a reduction in guests beyond two weeks (14 days). You will be responsible for 100% of the Guaranteed Minimum Guest Count. Sensible Elvis will be prepared to serve a maximum of 10% over your guest count. The 30% security deposit is due upon acceptance of your cost sheet and menu. An additional non-refundable 20% administrative fee is due 30 days prior to your event. This fee covers planning and hiring.
PAYMENT & DISCOUNTS
A non-refundable 30% deposit is due upon acceptance of your cost sheet and menu to secure your date and our services. Final payment is due within three business days of the conclusion of your event. Any discount offered for client-supplied labor will be made on your cost sheet prior to delivery of your final invoice. Sensible Elvis allows clients to incorporate their own labor for set-up and clean-up and will serve to reduce the labor cost for your event. Sensible Elvis accepts payment via personal or corporate bank check, wire transfer (including wire transfer fees), cashier’s check, Paypal® (including any fees), or legal tender cash. If none of these payment options are available to you we will accept payment by all major credit cards (including any fees).
Alcoholic beverage sales are regulated by the State of California and ABC laws. We provide a full bar set up for a fee of $200.00 per bar. Bar supplies include garnishes, such as lemons, limes, olives and onions, and bar equipment such as cork screws, straws, pourers, ice scoops, etc. Water and ice for the entire event is included with the full bar set-up fee. The client is responsible for providing hard liquor, beer and wine. Please let us know if you would like assistance determining beer, wine, champagne and alcohol quantities.
OUTSIDE FOOD & BEVERAGE ADDITIONS
The client is welcome to provide family-made specialty menu items and desserts, specialty mixers, and client-purchased beer and wine.
If your event is cancelled less than thirty (30) days in advance, any deposits will be forfeited.
SERVICE CHARGES & GRATUITY
All Pricing is subject to an 18% taxable service charge and current California state sales tax. The Service Charge includes all meetings, site walk through, rental arrangements and updates, and administrative costs acquired throughout the planning process of your event. It is based on 18% of the food and beverage estimate. The Service Fee is not a gratuity. Additional gratuity is at the discretion of the client. It is never required, but always appreciated and a suggested amount will be included on your cost sheet. The State of California requires that the full invoice be taxed, including labor, service, and gratuity.
Sensible Elvis rejects the notion that excess food that is NOT exposed to guest contact is waste. The client is welcome to any and all leftover items that have not been plated or presented at your buffet. Sensible Elvis will utilize the clients appropriate plastic, aluminum, paper, or glass storage containers. Arrangements can be made to donate food not exposed to guests.
RECYCLING, GARBAGE AND FOOD WASTE
Sensible Elvis will recycle bar glass and any recyclable items. We will also bag garbage for deposit into the client’s home waste receptacles or remove it for disposal off site. Arrangements must be made in advance for the appropriate handling of waste. For large events over 200 guests a waste service fee will be assessed that is fair and equitable.